Delegating a task is not just about assigning work—it is also about setting clear boundaries around decision-making and authority. Without this clarity, misunderstandings can arise, leading to frustration, delays, or outcomes that miss the mark. Our definition of Delegation is: Sharing Authority and Responsibility with another person. When this is communicated well, it’s a recipe for success. When this is left up to interpretation, it’s a recipe for disaster.

When leaders fail to define the level of authority, team members may either overstep and make choices they were not meant to make, or hesitate and delay progress because they are unsure what decisions are theirs to own. In both cases, the work suffers and trust can be strained.

The solution is to communicate decision-making expectations at the moment of delegation. Let the person know exactly where they have freedom to act and where they need to check in with you. This sets the tone for accountability, eliminates guesswork, and allows the person to move forward with confidence.

Different tasks will require different levels of authority. A routine assignment with low risk may allow for full autonomy, while a high-stakes project might require multiple checkpoints and approvals. The more specific you are about these boundaries, the smoother the process will be for everyone involved.

Clear communication also helps you as a leader. When the other person understands their authority, you can step back without worrying about missed approvals or misaligned decisions. It allows you to focus on other priorities while knowing the task is moving forward in the right way.

Leaders who consistently define authority upfront create stronger working relationships. They build trust by showing they respect their team’s ability to act within agreed-upon limits and by providing the structure needed for success.

Our Core Program helps leaders develop the skill of pairing delegation with crystal-clear communication about authority, ensuring that tasks are completed efficiently and with the right level of independence.

~by Michelle Cummings, Founder & CEO, Personify Leadership

Tip/Tool for Implementation: State the decision-making boundaries upfront so your team knows exactly where they stand.

Leaders who clearly communicate the level of authority with each delegated task prevent confusion and delays. By defining decision-making boundaries upfront, they give team members the confidence to act within agreed limits while ensuring alignment with priorities. This clarity improves efficiency, accountability, and trust.

Supportive Research: “The Delegation Edge: A Guide to Successful Delegation and Authority” — Ernst & Young and Society for Corporate Governance (January 2025)